Revised 3-19-2008
The name of this
organization will be known as the
WMSHE is a professional society
devoted to promoting better patient care service through quality education for
its membership in the area of facilities management and by expanding the
skills, standards and knowledge of its healthcare plant operations and/or
maintenance staff.
The
Society promotes the professional development and recognition of the WMSHE
Organization and its membership.
WMSHE provides mutual assistance
and a liaison connection among WMSHE members, MiSHE and ASHE with
emphasis on educational activities directed toward the general improvement of
hospital services in the field of facilities management.
Membership
Section l: Active
Members
An
active member of the Society shall
include any person responsible for the plant operations and/or maintenance
function in a healthcare facility or related medical institution. These
individuals have completed membership applications and have paid their annual
dues to WMSHE. Active members may make, support and vote on all motions.
An
associate member is a person not directly employed by a healthcare facility,
but is involved by reason of health care related interests. Associate members
will be listed in the membership roster and are encouraged to attend all
meetings or events. These individuals have completed membership applications
and have paid their annual dues to WMSHE.
Associate
members will have voting privileges on motions made by Active Members.
They may also hold the office of Secretary, Treasurer, Vice President or
President provided that the board representation consists of at least fifty
percent Active Members.
Associate
membership will be selected by the Active Membership through nomination
and vote at a WMSHE business
meeting.
A
member that retires, can be designated as a Life Member upon giving
notice of interest and receiving the approval from a simple majority vote of
the members present at any meeting of the Society. A Life Member
will pay no dues, will be listed on the membership roster, is encouraged to
attend meetings or events, can hold office and vote.
Applications
for all grades of New Membership shall be made in writing to the
secretary using the Application for Membership Form. The applicant shall
become a member upon receiving the approval of a simple majority of the members
present at any meeting of the Society with a quorum of Active Members
present. Associate Members can not vote on the selection of new Associate
Member.
All
Active Members shall assessed the sum of $15.00 per year. $5.00 of each
Active Member's dues will be forwarded to MiSHE for state society membership.
All
Associate Members shall be assessed the sum of $55.00. $15.00 of each Associate Member's dues will
be forwarded to MiSHE for state society membership. The annual membership dues
form will be mailed with the October meeting minutes. Dues received from
applicants paying in November / December will apply toward membership for the
next calendar year.
WMSHE will pay the annual
membership dues to ASHE for membership of the Executive Committee which
includes President, Vice President, Secretary, Treasurer and Immediate Past
President.
ARTICLE III
Officers
Section 1: Officers
Eligibility to be an officer
requires a person must be a member for at least one year prior to an election.
The officer position in WMSHE shall consist of the President,
Vice President, Secretary, Treasurer and
Immediate Past President.
Term of office ‑ The officers of the Society
shall be elected for a term of three years by simple majority vote of the
membership present (requires a quorum of active members) at the November meeting,
according to parliamentary procedure and will assume office at the January
meeting. The office of President, Vice President and Secretary will be
progressive over the three year period. Secretary will assume duties of Vice
President, Vice President will assume duties of President. The office of Secretary
and Treasurer will be elected yearly.
The Executive committee shall consist of the
President, Vice President, Secretary, Treasurer and the immediate Past
President. They will be responsible for considering and developing the policies
of WMSHE and present them to the
membership for discussion and approval. The Executive Committee has the
authority to override any and all decisions of the President with a simple
majority vote of the executive committee.
President ‑ shall act as
chairman of all business meetings. He will be responsible for coordinating all
of the activities of the Society, and shall appoint all committees. The
President may serve as ex officio member of all committees except the committee
for nomination of officers. The President may call special meetings. The
President will have overriding authority for any and all actions of the Society,
which the President demonstrates are contrary to the bylaws or principles of
the Society.
Vice
President (VP)
‑ is President Elect, and will become President the following year. The
VP shall perform the duties of the office of President whenever the President
is absent. The VP shall succeed the President in case of vacancy of the office
of President. The main responsibility of the VP is programming meetings
(developing the educational programs and meeting locations) during the term of
office.
Secretary ‑ shall record
official minutes of regular and special meetings. The Secretary shall conduct
official correspondence and communications of WMSHE, maintain files of incoming and outgoing mail. Copies of all
correspondence shall be made available to the President and Vice President.
Treasurer ‑ shall be
responsible for all funds or moneys of WMSHE. Appropriate fiscal records
and financial reports will be provided at all regular meetings. The Treasurer
will keep an official record of the names and addresses of paid members. All
funds are to be deposited into a bank or savings and loan association approved
by the Executive Committee. The Treasurer will file the annual form to retain WMSHE's Tax Exempt status.
Two
WMSHE members will be listed on the account. One signature to be current Treasurer, and the
second will be either the President or President-Elect.
In
the event of a vacancy of office of the Treasurer, books shall be audited
immediately, the Treasurer's name removed from the account and a replacement
elected through the nomination process as defined in the By‑laws under
Vacancies, Article III, Section 4.
Immediate Past President ‑ will be part of the
Executive Committee to provide continuity as other members assume roles as
officers of WMSHE. Fiscal and other
records of WMSHE will be audited
each year by the Immediate Past President. Such an audit is to be performed at
a time and place agreeable to the Treasurer and reported at the regular
meetings.
Vacancies
which occur between elections shall be filled by special elections conducted by
the Nominating Committee activated by the President. Candidates will be
announced at a regular meeting and the election will be conducted at the
following WMSHE meeting.
Any
level of membership may be terminated upon recommendation of the officers
followed by a majority vote of membership present. Termination may be initiated
for conduct considered contrary to the objectives of the Society.
Any
person who wishes to resign should extend the courtesy of notifying the
Secretary in writing.
ARTICLE IV
Affiliations
Section l: State
Affiliations
The
West Michigan Society for Healthcare
Engineering is affiliated with the Michigan Society for Healthcare
Engineering.
All
paid members of the West Michigan Society for Healthcare
Engineering will automatically have their membership paid to the state
society (MiSHE).
MiSHE
Board of Directors ‑ Two WMSHE members
shall serve on the MiSHE Board of Directors. The Director's term of office is
two years beginning in January. Representation shall be staggered with one new
member being presented by the Nominating Committee and elected at the regular
meeting in November.
The West Michigan Society for Healthcare Engineering is an affiliated chapter of the American Society of Healthcare Engineering. All members of the Society are encouraged to become active members of ASHE.
Committees
Section 1: Standing Committees
The
President will appoint Active and Associate Members to serve on the following
committees:
Nominating Committee
Codes & Standards/NFPA
Ad
Hoc committees may be appointed by the president as the need may demand. Both
Active and Associate Members may be appointed.
Meetings
Regular
monthly meetings of the Society shall be held on the third Wednesday of each month at a membership facility or such
place as the Vice President may designate. Meeting date, time, and place may
change by a majority vote of the members in attendance at a regular meeting
providing all the members have been notified in a previous meeting of the
proposed change. The annual election of officers will take place at the November
meeting, with officers assuming their role on January. The nominees will be announced
at the September meeting for balloting in November.
Special
meetings may be called by the President or by a petition of at least five (5)
members at least ten (10) days prior to the date of the neat business meeting.
A
quorum at any meeting shall consist of twenty‑five percent (25%) of the Active
Membership.
“Robert's Rules of Order" will be
invoked when dealing with motions.
By vote of majority of the members present,
any items of business may be omitted and postponed until the following meeting.
Any officer not attending four successive regular meetings may be removed from
office. By a majority vote of members present, the office may be declared
vacant. Article 111, Section 4 will
be enforced to fill the vacancy.
One representative from a company or service
organization will be designated as the Associate Member of WMSHE.
Associate Members on occasion may bring a guest to a WMSHE meeting with
the approval of a WMSHE officer. When the Associate Member company or
organization hosts the meeting, they may invite additional staff to attend. An Associate
Member company or organization may provide one generic educational
presentation per year.
Opening
(invocation)
Lunch
Guest
Speaker ( Educational Presentation)
Introduction
of new members and guests
Motion
to approve minutes of the previous meeting
Treasurer's
report on the financial status of the Society
Reports
of standing committees
Correspondence
report
Old
Business
New
Business
Announcement
of the next meeting
Adjournment
This
is a suggested agenda for each monthly meeting. Changes in the agenda can be
made to accommodate the business activities of WMSHE.
Meetings will
not be held during the months of June, July and August.
Amendments
Section 1: Amending
Method
These
bylaws may be revised by submitting a proposed amendment at any regular
meeting. Then at the subsequent regular meeting, the amendment may be adopted
by a two‑thirds vote of those members attending. A quorum of Active Members
must be in attendance.
Dissolution
Section 1: Distribution
of Assets
Upon the
dissolution of WMSHE, assets shall be distributed to an exempt organization,
MiSHE (Michigan Society for Healthcare Engineering), within the meaning of IRS
501 code, or the corresponding section of any future Federal Tax Code, or shall
be distributed to the federal government, or to a state or local government for
a public purpose. Any such assets not so disposed of shall be disposed of by a
Court of Competent Jurisdiction of the county in which the principal office of
the association is located.