WMSHE Bylaws

Upper Peninsula Society for Healthcare Engineering

UPSHE BYLAWS

ARTICLE I

Section 1: Description

The name of this organization will be known as the Upper Peninsula Society for Healthcare Engineering. This non‑profit organization shall hereinafter be referred to as the Society or UPSHE.

Section 2: Purpose and Scope

UPSHE is a professional society devoted to promoting better patient care service through quality education for its membership in the area of facilities management and by expanding the skills, standards and knowledge of its healthcare plant operations and/or maintenance staff.

ARTICLE II - Membership

Section l: ~~Active~~ Professional Members

An ~~active~~ Professional member of the Society shall include any person in a supervisory position responsible for ~~the~~ plant operations and/or maintenance function in a healthcare facility or related medical institution providing patient care. These individuals must have completed membership applications and have paid their annual dues to UPSHE. ~~Active~~Professional members may make, support and vote on all motions.

Section 2: Associate Members

An associate member is a person not directly employed by a healthcare facility, but is involved by reason of health care related interests. Associate members may be listed in the membership roster and may attend UPSHE meetings or events by invitation only with approval of the UPSHE president. These individuals must have completed membership applications and have paid their annual dues to UPSHE.

Associate members will not have any voting privileges and may not hold any UPSHE offices.

Section 3: Life Members

An ~~active~~Professional member that retires can be designated as a Life Member upon giving notice of interest and receiving the approval from a simple majority vote of the members present at any meeting of the Society. A Life Member will pay no dues, will be listed on the membership roster, and is encouraged to attend meetings or events, can hold office and vote.

Section 4: New Members ~~‑ Election~~

A new member shall officially become a member upon receiving the approval of the membership chair, having already applied and paid dues to UPSHE ~~a simple majority of the members present at any meeting of the Society with a quorum of Active Members present.~~

Section 5: Dues ‑ ~~Active~~Professional / Associate Members[John Hohm1]

All ~~Active~~Professional Members shall be assessed the sum of ~~$ 5.00~~ $50.00? per calendar year. ~~$5.00~~ $10.00 of each ~~Active~~Professional Member's dues will be forwarded to MiSHE for state society membership. Dues are to be paid by January 31 of each year.

All Associate Members shall be assessed the sum of ~~$15.00~~ $100.00? per calendar year. ~~$15.00~~ $25.00 of each Associate Member's dues will be forwarded to MiSHE for state society membership. Dues are to be paid by January 31 of each year.

ARTICLE III – Officers

Section 1: Officers

The officer positions in UPSHE shall consist of the President and the Immediate Past President ~~and one other office which combines President, Secretary, and Treasurer.~~

Term of office ‑ The President/Secretary/Treasurer officer of the Society shall be elected for a term of two years by simple majority vote of the membership ( requires a quorum of ~~active~~Professional members) at the spring meeting and will assume office ~~January~~ October 1st following the election. This election can be handled either at a membership meeting or electronically ~~such as by email~~[John Hohm2] .

Section 2: Duties of Officers (Pres/Secretary/Treasurer position and Past-President position)

President ‑ shall act as chairman of all business meetings. He/she will be responsible for coordinating all of the activities of the Society, and shall appoint committees as needed. At each meeting, the President will appoint one member to act as Secretary for the meeting. The President may serve as ex officio member of all committees except the committee for nomination of officers. The President may call special meetings. The President will have overriding authority for any and all actions of the Society, which the President demonstrates are contrary to the bylaws or principles of the Society. The President shall be responsible for programming meetings (developing the educational programs and meeting locations) during the term of office. The President shall conduct official correspondence and communications of UPSHE, maintain files of incoming and outgoing mail.

Secretary ‑– as appointed by the President, shall record official minutes of regular and special meetings. The minutes will be sent electronically to the President who will communicate these to UPSHE members [John Hohm3] .~~The Secretary shall conduct official correspondence and communications of UPSHE, maintain files of incoming and outgoing mail.~~

Treasurer ‑ shall be part of the Secretary duties during the meeting. The Secretary will record all money related information in the minutes of the meeting. The minutes will be a permanent record of payments and expenses incurred by the Society. It is to be recognized that all expenses incurred by UPSHE will be forwarded to MiSHE for payment out of the money allocated for UPSHE. The President or appointed Secretary will contact MiSHE to determine the amount of money currently allocated as of the time of the meeting. responsible for all funds or moneys of UPSHE. Appropriate fiscal records will be kept and reported at regular meetings. The Treasurer will keep an official record of the names and addresses of paid members. The Treasurer will not be required to maintain a separate banking account of the UPSHE funds unless or until such time that the fund balance exceeds $1000.00 and these monies are not held in an official MISHE banking account. The duties of treasurer may be delegated by the President to any UPSHE member for a period of up to two years and may be renewed every two years by the current President. There is no limit on the number of times a person may be delegated treasurer responsibilities.

Immediate Past President ‑ will be provide continuity as the new President assume the roles as Pres/Secretary/Treasurer. This postion will also assume the job of Membership Chair for the purpose of recruiting and handling current membership rolls for the Society.

Section 5: Termination

Any level of membership may be terminated upon recommendation of the officers followed by a vote of the majority of membership present at any given meeting. Termination may be initiated for conduct considered contrary to the bylaws or objectives of the Society.

ARTICLE IV – Affiliations

Section l: State Affiliations

The Upper Peninsula Society for Healthcare Engineering is affiliated with the Michigan Society for Healthcare Engineering. All paid members of the Upper Peninsula Society for Healthcare Engineering will automatically have their membership paid to the state society (MiSHE).

MiSHE Board of Directors ‑ Two UPSHE members shall serve on the MiSHE Board of Directors. Each Board of Director's term of office is two years beginning in October. Representation shall be staggered with one new member being elected each year. If there are no extenuating circumstances, the two members designated will be the President and Immediate Past President of UPSHE.

Section 2: National Affiliations

The Upper Peninsula Society for Healthcare Engineering is an NOT an affiliated chapter of the American Society of Healthcare Engineering, however, all members of the Society are encouraged to become ~~active~~Professional members of ASHE.

ARTICLE V - Committees

Section 1: Standing Committees

There will be no standing committees in UPSHE.

Section 2: AD HOC Committees

Ad Hoc committees may be appointed by the president as needed. Both ~~Active~~Professional and Associate Members may be appointed.

ARTICLE VI - Meetings

Section 1 Meeting of Membership

The Society shall meet at least once a year; however it is encouraged to conduct a spring and fall meeting, moving meeting locations throughout the Upper Peninsula. A quorum at any meeting shall consist of twenty percent (20%) of the ~~Active~~ Professional Membership. “Robert's Rules of Order" or a modified “Robert’s Rules of Order” may be used, but is not required for conducting meetings.

ARTICLE VII - Amendments

Section 1: Amending Method

At any time these bylaws may be revised by submitting a proposed amendment that is adopted by a two‑thirds vote of those UPSHE ~~Active~~Professional members that are voting. A minimum 50 percent of ~~Active~~Professional Members must participate in the vote.

ARTICLE VII - Dissolution

Section 1: Distribution of Assets

Upon the dissolution of UPSHE, assets shall be distributed to an exempt organization, MiSHE (Michigan Society for Healthcare Engineering), within the meaning of IRS 501 code, or the corresponding section of any future Federal Tax Code, or shall be distributed to the federal government, or to a state or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the association is located [John Hohm4] .